Privacy Statement (Recruiting)
We ensure that we will keep the data you transmit to us confidential and only use it for the purposes listed in the Privacy Statement.
We process the data you entered on our website in accordance with applicable provisions concerning data protection [General Data Protection Regulation (GDPR) and the new Bundesdatenschutzgesetz (German Federal Data Protection Act (BDSG-neu))].
Name and Address of the Controller
The controlling body and service provider is FUCHS PETROLUB SE, Friesenheimer Str. 17, 68169 Mannheim (hereinafter referred to as “FUCHS”).
Name and Address of the Data Protection Officer
Our data protection officer is attorney Dr. Karsten Kinast, Kinast Rechtsanwaltsgesellschaft mbH, Hohenzollernring 54, 50672 Cologne. You can contact our data protection officer at any time for all questions concerning data protection.
What is personal data?
Personal data is information that can be used to learn about your personal or factual circumstances (e.g. name, address, telephone number, date of birth, or email address). Information that we cannot use (or can only use with disproportionate effort) to establish reference to your person – e.g. through anonymization of the information – does not constitute personal data.
What personal data do we process?
- Registration process
If you would like to apply online at FUCHS, we offer you the opportunity to protect your application file by using a personal password. In order to do so, you will need to register with us. To be able to carry out your registration, we need some information about you for this purpose. That is why the following personal data is collected from you as part of registration:
- Form of address
- First name
- Last name
- Email address
Using the processed data, we create a personalized user account for you which allows you to protect your application documents by using a password.
In order to be able to log into our site after registration without any issues, you must provide a user name and choose a password. We recommend that you choose a password with a minimum length of eight characters and in “cryptic” form. “Cryptic” here is understood to mean a combination of letters, numbers, and special characters. You can change your password at any time. Please keep your password safe, including from third parties.
As soon as the registration on our website is canceled or modified, the data processed during the registration process is deleted. Any further storage can only happen on a case-by-case basis if this is prescribed by law.
Processing the personal data presented serves to carry out pre-contractual measures in accordance with Art. 6(1b) GDPR.
- Application Process
As part of the application process, we ensure you that we will process the personal data you provided only for the purposes of carrying out the application process. We will store your data for six months after the end of the application process (whether accepted or rejected). Even if we cannot currently offer you a suitable position, we would like to maintain the opportunity in individual cases to store your data in our applicant pool for 12 months at the most. If you give us your consent to do so, it will give us the opportunity to be able to contact you as soon as a specific need arises for us or a specific position is advertised.
In order to be able to process your application as best as possible and submit matching job opportunities company-wide, with your consent, we will forward your data to affiliated companies within the FUCHS Group.
The legal basis for processing your personal data from your application documents is the declaration of consent you provided (Art. 6(1a) GDPR).
- Contact Form
If you take the opportunity to send us your questions using our contact form, we will ask you for your first name, last name, and e-mail address. You can also voluntarily provide your telephone number and enter your personal message to us in the comments field. It is your decision whether to provide us with this information. Without this information, however, we cannot fulfill your request to be contacted.
Providing us with your e-mail address enables us to categorize your inquiry and respond to you. When you use the contact form, we do not share your personal information with third parties.
Once the issue you have raised has been dealt with and the concerned matter is fully resolved, your personal data processed via the contact form will be deleted. Any further storage may only occur in individual cases if provided for by law.
The above described data processing for the purpose of contacting you is carried out in accordance with Art. 6(1b) and Art. 6(1f) of the GDPR
- Job Vacancy Subscription
On our website, we offer you the opportunity to subscribe to our list of job vacancies. If you wish to receive the list via e-mail, we will need both your consent and your e-mail address. It is your decision whether to provide us with this information. Without this information, however, we cannot send you the list of our job vacancies. If you sign up for our job vacancy subscription, your e-mail address will be used only to notify you of job openings. You will continue to receive the list until you cancel your subscription. To cancel the service, you may send an informal e-mail to us at this address: firstname.lastname@example.org.
The legal basis for data processing following the user’s registration for the newsletter is Art. 6(1a) of the GDPR, provided the user has given us his or her consent.
If you wish to subscribe without providing any personal information, then you can also choose the RSS option. This will enable you to subscribe to a live bookmark.
Security, SSL Technology
We have undertaken technical and organizational measures to protect your personal data, particularly against accidental or deliberate manipulation, loss, destruction, or access by unauthorized persons. These security measures are continuously adjusted according to technological developments. Personal data is generally transferred between your computer or mobile device and our service through encryption by using the SSL (Secure Socket Layer) method.
External Service Providers
We work together with a software service provider to supply our applicant portal. This company processes personal data only within the scope of our instructions, restricts itself to the provision and maintenance of the applicant portal environment and is obliged to comply with the applicable data protection regulations. The external service provider has been carefully selected and receives your data only for storage purposes and for the period necessary to process your application (or to the extent to which you have consented or will consent to data processing and use).
Rights of the Data Subject
- Right to Information
You have the right to request information from us at any time regarding the data stored about you and its origin, recipients, or categories of recipients to which this data is forwarded as well as the purpose for storing the data.
- Right to Revocation
If you have granted consent to the use of data, you can revoke it at any time without providing reasons with effect for the future.
- Right to Rectification
If your data stored with us is incorrect, you can have us correct this at any time.
- Right to Deletion and Suspension
You have the right to suspend and delete the data we store about you. Your personal data is deleted as soon as possible and within a period of two weeks after exercising this data subject right. If deletion contradicts legal, contractual, or tax-law / commercial retention obligations or other legal grounds, your data may only be suspended rather than deleted. After your data is deleted, providing your information is no longer possible.
- Right of Objection
You have the right to object to data processing at any time. It is possible, however, that we may no longer be able to offer our services in full after exercising the right of objection, as certain services make the processing of certain personal data mandatory.
- Right of Data Transfer
If you request us to export the personal data you have provided us with, we will, if you so wish, publish or transmit the data in a structured, common and machine-readable format to you or another responsible person. The latter, however, only if this is technically possible.
- Contact to exercise data subject rights
By contacting FUCHS PETROLUB SE, Friesenheimer Str. 17, 68169 Mannheim, the data you shared ((if applicable) name, telephone number or your email address) is stored by us in order to respond to your questions or fulfill your request. We delete the data involved in connection with this after storage is no longer necessary or restrict processing in the event that legal retention requirements exist.
Right to Complain to the Supervisory Authority
You have the right to file complaints regarding the processing of your personal data with the responsible supervisory authority if you see your rights as being violated in accordance with the GDPR.
Automated decision making / profiling
We do not use automated decision making or profiling (an automated analysis of your personal circumstances).
Changes to this Privacy Statement
Due to the rapid development of the internet and the ongoing development of jurisdiction, we reserve the right to adjust this Privacy Statement at any time to technical and legal requirements. In addition, we also reference our general data protection provisions on our website.